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Sharing business data: SharePoint/OneDrive

by | Jan 31, 2024 | All, cloud | 0 comments

Office 365 comes with a variety of storage and sharing options that promise to make life easier and more productive for business owners. OneDrive and SharePoint share many of the same features, but differ in some of their basic management options. Unless you know what to look for, it might be hard for you as a business owner to choose the best option for your company.

Similarities between OneDrive and SharePoint
Both OneDrive and SharePoint applications utilize Office 365 to help businesses organize information and share it with employees and company heads. Documents are stored in a cloud drive for security, so employees can track changes between edited versions, as well as make comments and add information when necessary. This real-time collaboration is one of the favorite benefits of online file management. Since data can be synchronized to various forms of technology, it is portable and usable everywhere.

OneDrive provides personal attention
OneDrive uses a SharePoint backdrop in order to run, making the two programs inherently connected. However, there are distinct features that business owners will notice with their OneDrive account. The OneDrive program is utilized by individuals, and control is still maintained by the individual even if it is shared across a department. Changes are synced to a chosen device, allowing departments to work on projects together. As an administrator, you can share the document by way of a secure link, and you can allow some people to edit and leave others in a position to view only.

SharePoint is a wider group share program
If OneDrive is the perfect individualized sharing option, then SharePoint takes a wider stance. An administrator or company head can save a document online, allowing employees throughout the company to view and edit the document. Every change is tracked to give higher-ups an idea of who is contributing to the company projects. SharePoint is a good application to use for human resource surveys or updates that need to be completed by team members in other departments.

Office 365 encourages businesses to increase their employees’ usage of online storage and data options. SharePoint and OneDrive are just two of the many programs provided to improve how your business is run. For more information on how online document sharing programs can help you increase your company’s visibility and productivity, contact us today.

Published with permission from TechAdvisory.org.
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