No matter how much technology advances, human error has always been a fact of life. Nowhere is this more pertinent than when it comes to email security as many of today’s breaches start in an employee’s inbox. But now Microsoft is looking to change this. In the coming weeks, the technology giant intends to launch a new security feature to Outlook that’s available to all Office 365 users. Here’s the inside scoop.
Aptly called “Safety Tips”, Microsoft Office 365’s new security feature is designed to help make your employees (and yourself) more aware of which emails may contain harmful content. By analyzing the data patterns of millions of emails, the feature uses a color-coded bar at the top of an email to help you determine what emails are safe, suspicious, or fraudulent.
How it works
Safety Tips uses a simple system to help you identify the safety level of an email quickly. The system consists of four colors that categorizes an email as suspicious, trusted, safe or unknown. The details of each of these categories are outlined below.
Suspicious email
Color label: Red
Description: This has either failed sender authentication or is a known phishing email. These messages should be deleted.
Unknown email
Color label: Yellow
Description: Exchange Online Protection marks this type of email as spam. However, you can move this item to your inbox by clicking it’s not spam in the yellow bar.
Trusted email
Color label: Green
Description: If this email comes from a domain Microsoft deems safe, then it falls into this category.
Safe email
Color label: Gray
Description: This type of email has either been marked safe by the user’s organization, has been moved from the junk folder into their inbox by the user, or the email is from a contact on the user’s safe sender list.
Color coding will look different between the Outlook app and Outlook for the Web. In the Outlook application, only suspicious emails will be flagged, whereas in Outlook for the Web all four types of emails will be color-coded. However, it should be noted that most emails won’t have any color code as they’re only added when Microsoft thinks they’re relevant.
With hackers getting smarter by the day, and human error a roadblock to a secure business, this new feature will hopefully add an extra layer of security to your organization. If you’d like to learn more about Office 365 or other security services we offer, get in touch today. A more secure business awaits.
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