As the costs of goods and labor rise, budget-conscious business decisions are becoming increasingly important for the bottom line. One area where businesses can significantly cut costs is in their IT operations. Managed IT services can reduce business costs and overhead, not only by outsourcing IT support but also by increasing operational efficiency and providing savings on both hardware and software solutions.
So how do Managed IT services achieve this? The team at Varay Managed IT saves our clients’ thousands of dollars every year, and we continue to find more ways to pass on value to our fellow Texas-based businesses.
We’re sharing the top 10 ways Managed IT services can cut budget costs while maximizing performance — a win-win!
What are Managed IT Services?
If you’ve only relied on an in-house IT team or as-needed external support, you may not be familiar with all the benefits of Managed IT services. Managed IT services outsource your IT needs to a specialized provider. These providers, known as Managed Service Providers (MSPs), offer comprehensive IT support on a subscription basis.
MSPs deliver a full suite of services, including network management, cybersecurity, and help desk support. This allows your business to focus on what it does best. By using Managed IT services, companies gain access to specialized expertise and tools they may not otherwise be able to manage in-house. This approach also ensures that IT systems are maintained proactively, preventing issues before they occur and increasing long-term savings.
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10 Ways Varay Managed IT Services Can Help Reduce Business Overhead and IT Costs
Here are the top 10 ways we’ve saved our clients money through our Managed IT services:
1. Reducing Labor Costs and Turnover
Most of the time, a business owner has little to no knowledge about IT. After all, they’re focused on providing the best experience and product to their customers. This can make hiring and evaluating in-house IT staff challenging, simply because they don’t know what to look for. With a Managed IT provider, you get access to a vetted, dedicated team that’s trained and ready to go.
Outsourcing IT support can greatly reduce labor costs for businesses. By eliminating the need for in-house IT staff, companies can save significant amounts on salaries and benefits. Plus, the internal team can save time worrying about who to hire or managing inevitable turnover. In addition to cost savings, outsourcing IT support provides flexibility. Businesses can scale their IT support services based on their current needs without the worry of rehiring.
2. Providing Scalable (aka Budget-Friendly) Solutions
As your business grows, so do your IT needs. Managed IT services offer scalable solutions, adjusting to your business needs as they evolve. This flexibility ensures continuous alignment with your goals. Tailored IT configurations enhance operational efficiency without overextending resources. So, you only pay for what your business needs at any given time.
3. Standardizing Employee Workstations
Buying new employee workstations as you onboard through the years can result in an office filled with conflict. Not only will you have employees complaining about new hires getting the latest and greatest, but your team could also face issues trying to share files through various software editions. When working with a Managed IT provider, your outsourced team will purchase standard workstations (PCs, laptops) and servers for your in-house team, reducing long term support costs and securing bulk order discounts. This can save thousands of dollars over years.
4. Saving on Software Licenses
Do you know what software you really need to run your business? A knowledgeable Managed IT partner will help select the correct software licenses based on your needs and usage. It takes knowledge and experience to do this effectively. As a certified Microsoft Partner, we have the tools and know-how to save our clients thousands of dollars on Microsoft 365 licenses for email, calendar, and productivity tools. If you’re a nonprofit organization, there are even more discounts we can help you secure.
5. Reducing Costs With Proactive Maintenance and Updates
Managed IT services excel in proactive maintenance, identifying issues before they escalate. This foresight prevents disruptions that can halt business operations. Managed Service Providers monitor systems continuously, allowing potential problems to be addressed swiftly.
At Varay, our Managed IT services include regular updates and upgrades, helping keep our clients’ systems current. By outsourcing these updates, you save on both time and money. Your team can focus on core business tasks without the hassle of IT maintenance. This proactive approach reduces downtime, thereby enhancing overall productivity and cutting unforeseen expenses.
6. Minimizing Downtime Due to IT Issues
Many businesses experience downtime due to IT issues, which can be costly. With managed IT services, you gain access to a team of skilled experts. These professionals are ready to resolve IT issues swiftly and efficiently. Additionally, through proactive maintenance, your infrastructure will be designed to minimize unplanned outages and allow you to continue operations even in the event of an internet interruption or a down server. This readiness helps your team maintain focus on core activities, driving productivity and revenue growth without being sidetracked by IT troubles.
7. Saving Time With Easy Equipment Procurement
Are you prepared to supply a new hire with a laptop, company phone, or tablet for on-the-go sales presentations? Overlooking equipment procurement can delay start dates and cost you new business or slow down operations. At Varay, we handle equipment procurement so our clients don’t have to worry about anything except onboarding the best talent. This includes ordering and receiving new equipment as well as managing the RMA process.
8. Offloading Vendor Management
Managing your business IT needs on your own means coordinating with a lot of vendors, including your internet provider, SaaS sales reps, and more. With a Managed IT service provider, you can streamline operations with one seamless point of contact. At Varay, our team offloads vendor management, raising tickets and securing necessary communications with key tech vendors on behalf of our clients.
9. Ensuring Compliance and Cybersecurity
Cybersecurity incidents and failure to meet compliance requirements can be very costly or even cause a company to go out of business. Managed IT services offer robust security solutions at an affordable price. By outsourcing your IT, you benefit from the latest security technologies without the high costs. Managed service providers deliver constant monitoring and quick responses to security threats. This ensures your data remains safe, while reducing the financial burden associated with maintaining an in-house security team. Protect your business assets effectively without sacrificing your budget.
10. Easy Budgeting With Predictable Monthly Costs
Managing IT budgets can be challenging when unexpected costs arise. Managed IT services transform this unpredictability into clarity. By outsourcing, you gain access to predictable monthly billing. This stability simplifies financial planning and ensures no surprise expenses disrupt your budget.
At Varay, we assess our clients’ unique needs to craft a comprehensive and budget-friendly monthly retainer. This allows you to focus on other financial priorities. And when your business grows, we’re ready to scale with you, making budgeting simple and providing you peace of mind around your IT needs.
Managed IT Services Yield Long-Term Savings
Effective planning is crucial for managing IT expenses over time. Managed IT services provide expert guidance tailored to your business goals. They help in developing a strategic roadmap that maximizes efficiency and cuts costs.
By leveraging their expertise, you can make informed decisions about future IT investments. This proactive approach reduces unnecessary spending and ensures that your technology remains aligned with your business objectives. Investing in strategic planning today results in significant savings tomorrow.
Focus Your Business Budget Where You Need It
Managed IT services offer a smart path for cost reduction — in both short-term and long-term savings. With a team of IT experts at the ready, you can take much needed time to focus your efforts and strategize your extra budget to grow your business and better serve your customers. The benefits of Managed IT are clear.
Is your business ready for a Managed IT provider? If you want to save money, while reducing IT challenges, then you might be! Contact the Varay team today. We’re here to help evaluate your IT needs and offer smart, reliable solutions for your business.
